Hiring casual staff in Kenya: a checklist
Before you bring in casual or shift staff, have these in place. Each item says what the law asks of you in general terms and how Klokd handles it.
Hire through Klokd →1. A KRA PIN for the business
You need it to deduct and remit PAYE for the people you pay. Klokd asks for it before your first shift.
2. Work-injury cover (WIBA)
The Work Injury Benefits Act requires employers to insure their employees against injury at work. Casual staff are employees for this purpose. Klokd asks you to declare your policy and its expiry, and stops new shifts when it lapses.
3. At least the minimum wage
Minimum wages are set by government order for different jobs and areas, and change over time. Klokd checks every shift you post against the current rate for the role.
4. Written terms
The Employment Act requires a written contract for engagements that add up to three months or more. Writing terms down for every shift avoids disputes later; Klokd generates one each time and the worker accepts it before the shift.
5. Statutory deductions
PAYE, NSSF and SHIF apply to wages, and rates change. Check the current rates with KRA, NSSF and the Social Health Authority. Klokd works out the deductions on every payslip from the current rates.
6. Watch the one-month line (Section 37)
A casual worker who works for you continuously for about a month may have to be treated as a monthly-paid employee. See our Section 37 guide. Klokd alerts you at 20 and 25 days and stops booking at 30.
7. Keep records
Keep a record of who worked, when they arrived and left, and what you paid. Klokd records each shift’s arrival, start, clock-out and approval for you.
Last reviewed 26 October 2026. General information, not legal advice.